Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.
Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.
The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.
Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.
A strategic focus of Baycrest is to be a workplace of choice - where we attract, develop and retain the most talented and committed leaders and staff, a workplace that supports and encourages an environment where our people can excel and achieve their personal best.
The Academic Education department has an opportunity for temporary COORDINATOR, STUDENT PLACEMENT
to provide administrative support for the placement of students/trainees, including the functions related to affiliation agreements, registration, intake, orientation & analysis of student evaluations. Full-Time Temporary (Approximately 1 year) Non-Union – 1.00 F.T.E. – 70 Hours Bi-weekly
Responsibilities include: • Performing intake duties related to students/trainees, and educational institutions seeking student placements at Baycrest. • Acting as the initial point of contact for educational institutions re: clinical placements and conducting any necessary follow-up regarding completion of contracts, etc. • Coordinating all administrative and intake duties related to student placements, including: registration, orientation, WPEA forms, Meditech training schedules, locker assignment, identification tags, etc. • Acting as the initial point of contact if students or educational institutions have difficulty with a clinical placement and notifying the Baycrest education contact of such difficulties. • Assisting with the implementation of Interprofessional Education (‘IPE’) student placement and coordinating activities related to IPE placements. • Maintaining current databases, policies and procedures related to all student/trainee, observership and fellowship placements. • Organizing orientation and arranging the schedule of clinical placements of students/trainees in consultation with the Baycrest education contact and clinical/residential programs. • Attending meetings, recording minutes, consolidating all feedback from the meeting attendees and assembling it into a final document. • Collecting data for analysis, drafting and producing reports of student activity. • Establishing and maintaining accurate electronic and hardcopy filing systems. • Drafting, editing and distributing correspondence (i.e. minutes, agendas, letters, memos, announcements, presentations, reports, etc.). • Providing cross-coverage for the Executive Assistant and performing other Academic Education administrative duties, as assigned. • Supporting the Director, Academic Education with the implementation of various educational programs and initiatives.
Qualifications include: • Post-secondary school diploma in Office Administration or a related field. • Baccalaureate degree an asset. • Recent courses in information technology an asset. • Two (2) years of experience in a senior administrative assistant position, in healthcare preferred. • Previous experience in an academic environment with knowledge of student placement and affiliation agreements, preferred. • Excellent computer and keyboarding skills, including proficiency in Microsoft Office, Word, Outlook, Excel, PowerPoint and Publisher. • Proficiency and experience working with database programs, such as Microsoft Access. • Demonstrated ability to interact effectively with individuals at all levels of the organization. • Demonstrated ability to use tact and diplomacy in communications and interactions with staff, students and a large number of external academic organizations is essential. • Complex communications and problem solving to maintain positive working relationships with a variety of contacts inside and outside Baycrest. • Ability to analyze and synthesize sizable amounts of detail; demonstrating adaptability and flexibility to deal with educational agencies and internal contacts. • Superior verbal and written communication skills. • Excellent time management skills and the ability to prioritize workload within a fast-paced, deadline driven environment. • Ability to work independently as well as in a team environment. • Exceptional interpersonal, organization, problem-solving and customer service skills. • High level of accuracy and attention to detail required.
Qualified candidates are invited to submit a cover letter and resume quoting job posting number 12-0606 to firstname.lastname@example.org
Baycrest appreciates all applications to this position, only those candidates that are selected for an interview will be contacted. Thank you!
As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.
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