North York, ON, CANADA; Toronto, ON, CANADA;
Administrative and Clerical ; Admin Assistance and Coordination, Administrative and Clerical ; Other Administrative and Clerical Jobs, Healthcare Services and Wellness ; Medical Administration
Healthcare and Medical Services
Job Career Level:
Year(s) of Experience:
Number Of Positions:
Oct 31, 2012
Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.
Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.
The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.
Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.
A strategic focus of Baycrest is to be a workplace of choice - where we attract, develop and retain the most talented and committed leaders and staff, a workplace that supports and encourages an environment where our people can excel and achieve their personal best.
Ambulatory Services currently has a full-time opportunity for a
Full-time – 70.0 hours Bi-weekly
·Member of Medical secretarial team with variable and shared duties, including cross-coverage and replacement coverage.
·Operating and maintaining the computerized client information system.
·Booking client appointments, including recording initial referral information completely and accurately.
·Booking appointments on behalf of clients, including laboratory investigations, consultations, Community Care Access Centre, clinics, assessments, other referrals.
·Following up on results of lab, consults, etc.
·Scheduling follow-up appointments with patients and families.
·Providing reception and telephone answering services.
·Providing general clerical and administrative support.
·Arranging, organizing and coordinating meetings and appointments for assigned physicians.
·Maintaining Web CV and Academic Dossier for assigned physicians.
·Providing coordination support for Residents and Students as required.
·Processing billings in accordance with the Ontario Health Insurance Plan (‘OHIP’) Fee Schedule Master.
·Ordering and maintaining supplies and equipment.
·Transcribing dictation, medical reports and other documentation and correspondence.
·Maintaining filing system to provide for easy and accurate retrieval of clients’ information
·Working in close liaison with staff from other departments to maintain accurate information on clients.
·Complying with health and safety requirements as set out by Baycrest.
·Performing job responsibilities in a manner that supports Baycrest’s safety culture.
·Participating in skills and knowledge development initiatives.
·Performs cross-functional and other duties, as assigned and/or required.
·Completion of Grade 12 and of a recognized post-secondary Medical Secretary Program.
·A minimum of two (2) years of related secretarial/administrative support experience.
·Previous experience in a not-for-profit health care facility is preferred.
·Demonstrated knowledge of Medical Terminology and Medical transcription skills and a typing speed of 65 wpm and a high degree of accuracy.
·Excellent computer skills including Microsoft Word, Excel, PowerPoint and scheduling programs.
·Excellent interpersonal, written and verbal communication, and listening communication skills.
·Ability to work effectively in a team environment.
·Ability to organize time, set priorities and multitask in order to meet various competing work, deadlines and continual interruptions.
·Willingness and ability to learn all additional necessary computer programs required for this position.
·Knowledge of MedBase and OHIP billing programs an asset.
·Knowledge of Medical Record and electronic medical records.
·Knowledge of Meditech an asset.
·Understands and adheres to confidentiality requirements.
Qualified candidates are invited to submit a cover letter and resume,