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Administrative Assistant
 
Job Type: Full Time
Location: Toronto, ON, CANADA; Gta, ON, CANADA;
Job Category: Administrative and Clerical ; Admin Assistance and Coordination, Administrative and Clerical ; Office Administration
Job Industry: Healthcare and Medical Services
Job Career Level: Experienced
Number Of Positions: 1
Date Posted: Nov 7, 2012
Contact E-mail:  postings@baycrest.org
 

Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.

Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.

The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.

Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.




The Vision of Baycrest is to be the global leader in providing innovative and effective solutions to the challenges inherent in the process of aging through the integration of exemplary clinical care, education and scientific discovery.

Occupational Health & Safety is seeking a permanent

DEPARTMENTAL ASSISTANT

Occupational Health & Safety
Non-Union – Full-Time – 1.0 FTE 70 - Hours per Week

ABOUT THE DEPARTMENT
The Occupational Health & Safety (“OH&S”) department is responsible for the health, wellness and safety of staff members at Baycrest. The OH&S department, as part of the Human Resources & Organizational Effectiveness division, plays an integral role in supporting staff and achieving Baycrest’s goal of becoming a workplace of choice.

ABOUT THE OPPORTUNITY
The Departmental Assistant, Occupational Health & Safety provides administrative support in order for the department to function efficiently as possible. The Departmental Assistant, Occupational Health & Safety acts as the first point of contact to anyone who visits the department and is required to make timely referrals to the appropriate divisional team member.

KEY JOB RESPONSIBILITIES
• Performs receptionist functions, including: answering and redirecting all incoming inquiries; greeting visitors to the department.
• Coordinates appointments and schedules meetings, including: booking appointments for departmental activities; booking all staff appointments for Pre Placement Health Reviews, medical testing and follow-ups; organizing staff and other meetings; organizing the schedule of the Manager, Occupational Health & Safety; taking minutes; monitoring incoming e-mails, etc.
• Develops, organizes and maintains electronic and paper filing systems that permit easy reference and rapid retrieval of information and records.
• Provides accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, as required.
• Performs functions that support effective and efficient departmental operations, including: maintaining the inventory of office supplies; ensuring an adequate supply of brochures related to Health & Safety office; completing payroll timesheets.

QUALIFICATIONS
• Diploma in Medical Office Administration or recognized equivalent.
• Minimum of one (1) year related experience in a medical setting.
• Previous experience in an Occupational Health & Safety department within an institutional health care setting is preferred.
• Previous training and working knowledge of medical terminology.
• Computer and keyboarding skills including a high degree of proficiency in the Microsoft Office suite of software, including Word, Outlook, Excel and PowerPoint.
• Proficient in Parklane System, Empath and MediTech.
• Knowledge of the requirements under the Freedom of Information and Protection of Privacy Act 1990.
• Superior interpersonal and communication skills, both oral and written, combined with solid customer service approach, and the ability to handle requests in a professional, diplomatic and tactful manner.
• Good proofreading and editing skills.
• Ability to work under pressure to tight deadlines.
• Proven ability multi-task to ensure competing priorities to ensure duties are fulfilled on time, many tasks are time sensitive.
• High accuracy and attention to detail when performing a variety of tasks combined with the ability to adapt quickly to new situations and challenges.
• Ability to exercise discretion, handle sensitive and confidential manner in an appropriate manner.
• Extremely detail-oriented.
• Flexibility and ability to adapt to changing priorities/situations with ease and composure.

Qualified candidates are invited to submit a cover letter and resume
quoting job posting number 12-0638 to postings@baycrest.org

Baycrest appreciates all applications to this position, only those candidates that are selected for an interview will be contacted. Thank you!

As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.




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