Healthcare Services and Wellness ; Other Healthcare Services and Wellness Jobs, Administrative and Clerical ; Admin Assistance and Coordination, Training and Education ; Learning and Development
Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.
Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.
The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.
Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.
A strategic focus of Baycrest is to be a workplace of choice - where we attract, develop and retain the most talented and committed leaders and staff, a workplace that supports and encourages an environment where our people can excel and achieve their personal best.
The Organizational Effectiveness and the Planning departments at Baycrest have an opportunity for a DEPARTMENTAL ASSISTANT who will provide day-to-day administrative, secretarial and clerical support services to the Directors and other members of the Organizational Effectiveness department and the Planning departments.
Non-union – Full Time – 70 Hours Bi-Weekly 1.00 F.T.E. (0.50 F.T.E. in the Organizational Effectiveness department, 0.50 F.T.E. in the Planning department)
Responsibilities include: • Composing and editing correspondence such as meeting notes, agendas, letters, memos, announcements and reports. • Assisting with the preparation of presentations including creating text, graphics, charts and tables. • Maintaining organized and clear records and files. • Coordinating logistical elements of Orientation, i.e. schedule, room, audio-visual equipment, food/refreshments, etc. • Tracking Core Curriculum response activity to ensure satisfactory learner experience. • Providing support to the recognition and reward programs, i.e. collecting monthly nominations and providing assistance for the maintenance of the Employee Recognition wall, etc. • Supporting a variety of Baycrest’s annual employee engagement functions and events. • Supporting the annual Employee Engagement survey, including creative presentations, materials and graphics. • Coordinating the calendars for the Director, Organizational Effectiveness and Director, Planning, and creating a proactive plan to ensure timelines and deadlines are being met. • Answering calls and responding to meeting requests and emails on behalf of the Director, Organizational Effectiveness and the Director, Planning. • Providing tracking of necessary budgets, including processing of expense reports and reconciliations. • Processing the bi-weekly payroll of both departments. • Processing orders for supplies and equipment. • Assisting with the coordination of travel arrangements, including flights, hotel, car reservations and travel itineraries.
Qualifications include: • Diploma in Office Administration or recognized equivalent. • Minimum of one (1) year of related experience. Equivalent combinations of education and experience will be considered.
• Excellent computer and keyboarding skills including a high degree of proficiency in the Microsoft Office suite of software, including Word, Outlook, Excel and PowerPoint. • Excellent interpersonal skills combined with customer service approach, and the ability to handle requests in a professional, diplomatic and tactful manner. • Excellent organizational skills are essential, including the ability to balance multiple, often competing priorities, with ease and composure. • Excellent proofreading and editing skills. • Strong written, verbal and listening communication skills. • Strong problem-solving skills. • High accuracy and attention to detail when performing a variety of tasks. • Ability to interact effectively with individuals at all levels of the organization. • Ability to exercise discretion, handle sensitive and confidential manner in an appropriate manner.
Qualified candidates are invited to submit a cover letter and resume quoting job posting number 12-0664 to firstname.lastname@example.org
Baycrest appreciates all applications to this position, only those candidates that are selected for an interview will be contacted. Thank you!
As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.
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