Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.
Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.
Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.
The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.
Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.
A strategic focus of Baycrest is to be a workplace of choice - where we attract, develop and retain the most talented and committed leaders and staff, a workplace that supports and encourages an environment where our people can excel and achieve their personal best.
The Office of the Ombudsperson and the Co-Director of Ethics have a full-time opportunity for an
who will be responsible to provide administrative secretarial support in an environment that is highly confidential and requires tact, empathy and good judgment. Non-Union – 1.00 F.T.E. – 70.0 Hours Bi-weekly
Responsibilities include: • Providing administrative support to the Ombudsperson and the Co-Director of Ethics. • Coordinating the flow of information including receiving, analyzing, distributing and responding to electronic and paper communications. • Maintaining electronic and paper filing systems that ensure compliance with the provisions of Freedom of Information and Protection of Privacy Act 1990 (‘FIPPA’) and its regulations. • Assisting with the preparation of business presentations including text, graphics, charts, tables, PowerPoint slides, posters and overheads. • Reviewing cost centre reports for charges and errors/omissions and the resolution of any outstanding issues. • Submitting electronic Employee Change Forms (‘ECF’) to Human Resources. • Ensuring payroll timesheets are accurately completed and submitted. • Receiving, reviewing and processing all incoming mail. • Scheduling of appointments and meetings. • Attending meetings, recording minutes, consolidating all discussions from the meeting and preparing minutes. • Drafting, editing, and assisting in the circulation of correspondences, minutes, agendas and reports. • Preparing statistical reports from the database. • Invoicing and assessing budget deviation reports. • Coordinating travel, including flights, hotel and car reservations, as well as itineraries. • Coordinating/evaluation projects, collecting data, conducting preliminary analysis, and the developing reports outlining project activities and outcomes. • Photocopying, faxing, and ordering of office supplies. • Adhering to infection control practices, policies and procedures.
Qualifications include: • Post-secondary school diploma in Office Administration or a related field. • Five (5) years of experience in an administrative assistant/secretarial role, preferably in the health care sector. • Ability to communicate effectively with tact, discretion and empathy with individuals at all levels of the organization including staff, clients / residents, families, and the general public. • Demonstrated ability to problem solve independently. • Excellent time management and organization skills and the ability to prioritize tasks and workload within a fast-paced, deadline-driven environment. • Very good ‘political savvy’ and ability to exercise discretion. • Proficient computer skills and the ability to work with statistical software and Microsoft Office Software including Word, Excel, PowerPoint, and Outlook. • Ability to maintain information in a highly confidential manner. • Ability to think and plan independently, and work in a team environment.
Qualified candidates are invited to submit a cover letter and resume quoting job posting number 12-0673 to email@example.com
Baycrest appreciates all applications to this position, only those candidates that are selected for an interview will be contacted. Thank you!
As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.
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