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Manager, Medical Services
Job Type: Contract
Location: Toronto, ON, CANADA; Gta, ON, CANADA;
Job Category: Healthcare Services and Wellness ; Medical Administration, Healthcare Services and Wellness ; Other Healthcare Services and Wellness Jobs
Job Industry: Healthcare and Medical Services
Job Career Level: Management
Number Of Positions: 1
Date Posted: Dec 13, 2012
Contact E-mail:

Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.

Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.

The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.

Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.

A strategic focus of Baycrest is to be a workplace of choice - where we attract, develop and retain the most talented and committed leaders and staff, a workplace that supports and encourages an environment where our people can excel and achieve their personal best.

Medical Services has a 1 year contract opportunity for a

who will work closely with the Vice-President, Medical Services, Chair of the Alternative Funding Plan (‘AFP’), Chiefs of Departments and Executive Medical Directors to identify, implement and evaluate the strategic goals and objectives of the medical programs, in line with the Baycrest Strategic Plan. The Manager, Medical Services is responsible for the financial and policy management of the Baycrest Medical Services Alternative Funding Program (AFP) Governance Organization, as well as for providing support on administration of the departmental practice plans.
Management – 1.00 F.T.E. – 1 year contract – 70.0 Hours Bi-weekly

Financial Administration and Project Management
• Managing financial and administrative activities of the AFP, a multi-faceted funding agreement between the Ministry of Health and Long-Term Care (‘MOHLTC’), the Ontario Medical Association (‘OMA’), the University of Toronto, Baycrest Centre and the Baycrest Physician Group (‘BPG’), developing and implementing day-to-day systems and procedures to ensure deliverables are achieved according to the AHSC AFP Agreement.
• Managing the AFP funds, identifying budget requirements, managing accounting transactions, preparing projections, reviewing variances, maintaining files and managing required reporting on all related transactions.
• Managing, administering and distributing monthly AFP payments to the active medical staff, working with the Chiefs of the departments of Medicine, Family Medicine and Psychiatry to determine distribution formulae, developing and implementing financial infrastructures and policies.
• Coordinating AFP Executive and Governance Committee meetings, providing information, budget updates and reports.

• Managing the Baycrest AFP Governance organization annual audit, liaising with auditors and the MOHLTC representatives to ensure required information is provided, submitting reports, responding to questions and requests, and meeting strict deadlines.
• Managing all aspects of the AFP Innovation Fund annual competition for innovative research proposals, providing ongoing budget support for over 20 innovation fund projects, managing process and ongoing project activities, and providing direction to project leads regarding financial transactions
• Administering physician Hospital On-Call Coverage (HOCC) payments on a monthly basis for Long-Term Care and Complex Continuing Care, and working closely with the Finance department in meeting annual Ministry reporting requirements on funding distributions.
• Working with Chiefs in managing the budgets, accounting and financial administration of the Department of Medicine and Department of Family Medicine Practice Plans.
• Collaborating with Departmental Practice Plan executives in preparing and updating Practice Plan documents
• Supporting Medical Services initiatives (as assigned), participating on and leading committee and project initiatives, ensuring department issues are understood, insights shared, project activities are managed and outcomes influenced.
• Initiating and developing effective working relationships with external professional associations and peers in other health care institutions and educational/learning facilities to maintain currency of emerging practices, trends and/or legislation/regulations.
• Leading recruitment efforts for the department (as required), preparing job descriptions for key personnel, screening candidate information, conducting interviews as required and liaising with Human Resources team members to facilitate offer and on-boarding activities.

Quality Assurance and Risk Management
• Identifying and developing opportunities and strategies for improving quality and services delivered, ensuring alignment with Baycrest strategies and priorities and developing performance indicator and measurement tools.
• Soliciting and incorporating feedback and suggestions on areas for improvement.
• Developing processes and protocols to manage department financial and administrative activities, ensuring regulatory requirements are tracked and reported as required.
• Working collaboratively with internal legal counsel to ensure Medical Staff by-laws and Medical Services departmental policies are updated and reflect evolving legislative requirements and industry standards.

• Masters level; Masters of Business Administration (‘MBA’) or Masters of Health Administration (‘MHA’) preferred.
• Minimum of five (5) years’ experience in an academic hospital setting.
• Experience working with the Ministry of Health & Long-Term Care, either collaboratively or directly is preferred.
• Proficiency in the Microsoft suite of software, including MS Word, MS Excel, MS Project and PowerPoint.
• Excellent interpersonal, verbal, report writing and presentation skills.
• Ability to communicate effectively to persuade others and present a credible presentation style at all levels of the organization and facilitate multi-disciplinary teams.
• Proven ability to organize time, set priorities, work independently, and to multitask in order to meet various competing work deadlines.
• Advanced accounting, financial management and math skills.
• Superior quality management, analytical, process improvement and project management skills.
• Ability to create, implement and evaluate organizational goals and objectives, strategic plans, and policies and procedures.

Qualified candidates are invited to submit a cover letter and resume
quoting job posting number 12-0721 to

Baycrest appreciates all applications to this position, only those candidates that are selected for an interview will be contacted. Thank you!

As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.

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