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Administrative Assistant, Marketing
 
Job Type: Full Time
Location: Toronto, ON, CANADA; Gta, ON, CANADA;
Job Category: Administrative and Clerical ; Office Administration, Marketing ; Other Marketing Jobs, Sales and Business Development ; Fundraising
Job Industry: Advertising and Marketing, Healthcare and Medical Services, Not for Profit and Charity
Job Career Level: Experienced
Number Of Positions: 1
Date Posted: Mar 4, 2013
Contact E-mail:  postings@baycrest.org
 

Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing anproviding innovations in aging and brain health.

Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity.

Fully affiliated with the University of Toronto, Baycrest is playing an important role in training and enlightening future professionals who will have the responsibility of caring for our aging population. Each year we provide students with practical on-site training in almost every health-care discipline.

The Baycrest Innovation Engine develops, evaluates and transfers new practices, knowledge and products from our health sciences platform to the division at Baycrest responsible for bringing products to market, and has a system-wide impact on care delivery, quality of life and health and wellness.

Baycrest, a world-class leader in innovation in aging, provides care through a unique continuum of care system ranging from wellness programs, residential housing and outpatient clinics to a 472-bed nursing home, and a 300 bed complex continuing care facility.



The mission of the Baycrest Foundation is to enrich the quality of life of our community by supporting programs and services that promote excellence in care, research, and education in the field of aging.

The Baycrest Foundation has a full-time opportunity for an
ADMINISTRATIVE ASSISTANT
Direct Marketing

ABOUT THE OPPORTUNITY
Reporting to the Director, Direct Marketing, the Administrative Assistant is responsible for the provision of professional, confidential and administrative assistance and support to the Director. The assistant will also have responsibility coordinating marketing and fundraising projects.

RESPONSIBILITIES
• Composing and editing correspondence such as meeting notes, agendas, letters, memos, announcements and reports.
• Assisting with the preparation of presentations including creating text, graphs, charts and tables.
• Maintaining organized and clear records and files.
• Answering calls and responding to meeting requests and emails on behalf of the Director, Direct Marketing.
• Providing tracking of necessary budgets; including processing of expense reports and reconciliations.
• Scheduling and coordinating meetings through booking of rooms, securing catering, setting up AV equipment, preparing and distributing handouts and meeting notes.
• Developing and managing workback schedules for marketing programs.
• Managing the distribution of marketing materials across the hospital.
• Generally coordinating the calendar for the Director, Direct Marketing and creating a proactive plan to ensure timelines and deadlines are being met.

QUALIFICATIONS
• Related college diploma is required.
• University degree is an asset.
• Two years related administrative support experience is required.
Equivalent combinations of education and experience will be considered.

• Previous experience with mail merge function in Microsoft Office applications.
• Previous experience with not for profit or foundation experience an asset.
• Experience with Raiser’s Edge software is an asset.
• Strong written and verbal communication skills; including strong proofreading and editing.
• Highly reliable with a demonstrated ability to multi-task.
• Ability to exercise political savvy and impeccable judgment.
• Strong problem solving skills.
• Ability to interact effectively with individuals at all levels of the organization as well as external donors and stakeholders.
• Excellent organizational skills, including the ability to manage multiple, often competing priorities under pressure to meet tight deadlines.

Qualified candidates are invited to submit a cover letter and resume quoting job posting number 13-0082 to postings@baycrest.org

As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students/researchers, physicians and volunteers.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at (416) 785-2500, ext. 2961.




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