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Job Type: Full Time
Location: Winnipeg, MB, CANADA;
Job Category: Administrative and Clerical ; Admin Assistance and Coordination
Job Industry: Insurance
Job Career Level: Experienced
Year(s) of Experience: 3
Number Of Positions: 1
Date Posted: Jan 27, 2013
The primary function of this role is to manage the organization of the department and provide support to Senior Management group to obtain operational effectiveness and efficiencies. This job requires a dedicated, proactive and intuitive individual who can communicate comfortably with Senior Management and has keen attention to detail.


• Organization management of department management group including: calendar management, scheduling, tracking and travel arrangements
• Document/information management – Ensure that information received by management group from various lines of business is organized and easily accessible
• Task management – Monitor tasks/objectives set out by department staff on behalf of department senior management including taking meeting minutes and following up on meeting action items
• Set up and ensure department and Senior Leader meetings run smoothly – Town Halls, Expense Review Meeting
• Prepare and assist in the preparation of various documents
• Manage electronic and paper files for the department in accordance with retention policies relating to taxation, regulatory and internal requirements.
• Coordinate quarterly financial information requests for financial reporting including CEO/CFO certification quarterly information gathering and other requests.
• General administrative duties including; phone and mail management, workspace, supplies, filing and meeting preparation as well as staff on-boarding and termination logistics.

Qualifications and Competencies:

• Completion of a post secondary education or community college certificate program or combination of education and work experience
• Strong PC skills and experience using Microsoft Products (Word, Excel, Outlook and PowerPoint) combined with strong proofreading skills
• Well developed organizational/time management skills with the ability to handle pressures of deadlines and fluctuating workloads with changing priorities
• Ability to adapt to a fast paced and dynamic work environment
• Strong problem solving and analytical skills
• Well developed verbal and written and communication
• Excellent customer service skills
• Demonstrated tact, diplomacy, professionalism and ability to deal with highly sensitive and confidential information
• Detail oriented; capable of producing highly accurate results

Interested candidates are encouraged to apply with a cover letter and resume to by Friday February 22, 2013

We are committed to employing a diverse workforce and encourage all qualified individuals to apply. We will contact you if you are selected for an interview.

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