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Analyst, Contract Adminstration & Procurement
Job Type: Full Time
Location: Toronto, ON, CANADA;
Job Category: Operations ; Contracts Management, Project Management and Business Analysis ; Project Management, Administrative and Clerical ; Admin Assistance and Coordination
Job Industry: Construction and Trades, Business and Professional Services, Logistics, Supply Chain and Warehousing
Job Career Level: Experienced
Date Posted: Feb 20, 2013

The objective of Vertica Resident Services is to re-define Residential Property Management in Canada, through the relentless pursuit of superior customer satisfaction, and innovation in marketing, leasing and property operations.

The Analyst will work closely with and support the Director, Operations, and Maintenance Manager and will be a team player responsible for financial analysis and presentation support, the administration of contracts and the co-ordination and administration of small projects for the multi-residential portfolio. The Analyst will provide expertise in financial analysis and contract administration.


Financial Analysis and Presentation Support
Support analysis required for senior management relating to cost management and revenue enhancement
Summarize and track key compliance reports and results (including Risk Check and Occupational Health and Safety reporting) for management reporting and follow up

Procurement / Contract Administration:
Develop scope of work with Maintenance Manager and Property Managers
Prepare Request for Proposals (RFP) for vendors
Review and analyze RFP responses including preparation of bid summaries, pricing schedules and recommendations Prepare contract summaries and contracts (including Letter of Intent and Contract Termination Letters) for signature
Publish contract documents to relevant stakeholders including site Contract Tender books, accounting, vendors, etc.
Comply with company purchasing policies
Maintain contract and tendering files and support audit of contracts and contract processes
Maintain liaison between vendors and service providers to ensure quality service delivery and contract compliance
Develop and maintain contract tracking and reporting system
Update contract assumptions in budget files
Develop and maintain reports for Property Managers and senior management

Process Design and Documentation
Document and standardize key business processes and develop process flow charts
Create and maintain summary guidelines for onsite staff including, but not limited to, capital vs operating guidelines, suite turnover specifications, etc.

Small Project Support
Coordination and administration of small projects for multi-residential properties
Ensure projects completed on time, on budget and within company policies and procedures
Perform other special projects and duties as assigned by his/her supervisor

A passion for excellence in customer service delivery
Strong interpersonal, organization and communication skill
Detail oriented with the ability to multi-task and prioritize within tight deadlines while maintaining high quality standards

Demonstrates resourcefulness and solid time management skills with strong initiative, energy and motivation.
Experience in contract administration an asset
Proactive individual with strong analytical and problem solving skills and ability to work independently
Strong working knowledge of Microsoft Office, Word, PowerPoint and Excel
Industry experience in commercial or residential property management an asset
 University degree in business administration or equivalent discipline

All interested individuals are invited to forward their resume to Natalie Infantino via e-mail at  or via fax to 416-552-6111, with Analyst, Contract Administration as the subject of your email.
Property management company Vertica Resident Services offers suites for rent in Edmonton, Calgary, Brampton, Montreal, Burlington, Milton, Oakville, Ottawa, Toronto and North York

Vertica is about always working towards raising the bar on service for our residents. It's about continually taking important things like how we serve our customers, how we conduct our business and the quality of our rental properties to new heights.


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