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Civic Events Coordinator (Events Grants Administration)
Job Type: Full Time
Location: Halifax, NS, CANADA;
Job Category: Arts, Media and Entertainment ; Other Arts, Media and Entertainment Jobs
Job Industry: Government and Public Sector
Job Career Level: Experienced
Year(s) of Experience: 3
Number Of Positions: 1
Date Posted: May 14, 2013

Job Posting Date:  May 14, 2013
Competition #13-093U

Community and Recreation Services

Halifax Regional Municipality is inviting applications for the permanent position of Civic Events Coordinator (Events Grants Administration).  Reporting to the Manager, Events & Cultural Initiatives, this position has a primary role of assisting in the administration of the Event Strategy through direct delivery of events and financial support to ensure HRM is able to fulfill its obligations respecting enhanced grant administration, public accountability, and evaluation and monitoring. In addition, the Civic Events Coordinator (Events Grants Administration) is responsible for developing, planning, promoting, implementing, and evaluating outdoor special events and related projects of significant scale.


  • Organize and lead review of applications in terms of eligibility, rationale, scoring and grant recommendations against the established criteria
  • Compose staff recommendation reports for the Special Events Advisory Committee
  • Liaison with applicants to organize the presentation of logistics to the Special Events Advisory Committee
  • Continuously monitor, re-evaluate and make process improvement recommendations to the overall granting program
  • Manage grant award contracts and reporting criteria with applicants
  • Provide expert advice in the area of event management
  • Lead and facilitate and executes a variety of community and special events at varying scale, type and location
  • Conduct on-site logistical work at certain events, implements some events in their entirety, and coordinates elements of some events
  • Actively facilitate and seeks out sources of support for community events
  • Manage specific events budget, including budget preparation, cost recovery
  • Secure corporate sponsorships to enhance event programming and develops comprehensive sponsorship campaigns  

Eucation and Experience:  



  • Undergraduate degree in Recreation Management, Public Relations or related discipline or an acceptable equivalent combination of education, training and experience
  • A minimum of three years experience in progressive event management or coordination, managing primarily outdoor events of significant scale, with demonstrated performance capabilities
  • Expertise in management of event logistics

Job Specific/Technical Knowledge:

  • Working knowledge of the event planning cycle and principles of risk management
  • Knowledge of municipal government and the services provided by Community & Recreation Service and HRM
  • Knowledge of community development principles and models/approaches
  • An understanding of the entertainment and production business an asset 
  • Some knowledge of budgeting and financial management
  • Familiarity with a wide variety of software including word processing, spreadsheet packages, SAP, Internet, and Microsoft Outlook.

***Testing may be conducted to assess Technical/Job Specific Knowledge.


Achievement Motivation, Communication, Customer Service, Flexibility, Organization and Planning, Innovation, Networking/Relationship Building, Teamwork & Cooperation,
Valuing Diversity

Job Description

Hours of Work:  To be directed by the Employer, but no more than 45 hours in a week and no more than 70 hours biweekly.

Salary:  $30.72 per hour as per the NSUPE Collective Agreement

Closing Date:  applications will be received up to midnight of May 25, 2013

As an Employment Equity Employer, the Halifax Regional Municipality is seeking to increase the representation of qualified racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace. HRM encourages applicants to self-identify.

Qualified HRM retirees may also be considered for competitions if other qualified candidates are not available, and the retiree possesses specialized knowledge and/or a unique skill set not otherwise available. In these circumstances, a form of employment may be offered, including term and/or contract employment.

Please Note: Once you have submitted your resume, an on-line questionnaire(s) will appear on screen and must be completed in order to be considered for this position.

Pos #78612626

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