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Facilities Planning Coordinator
 
Job Type: Full Time
Location: Oakville, ON, CANADA;
Job Category: Engineering ; Architecture and Drafting, Arts, Media and Entertainment ; Interior Decoration and Design
Job Industry: Telecommunications
Job Career Level: Management
Year(s) of Experience: 3
Number Of Positions: 1
Date Posted: Feb 1, 2013
 
POSITION ID3895-001       CALL NO. 13-006 (CUPE 1329)

This job profile reflects the general details considered necessary to perform the principle functions and shall not be construed as an interpretation of all work requirements inherent in the job. Applicants are required to demonstrate in their applications and in the interview process that their qualifications for the positions match those specified. Applicants may be required to undergo a skills assessment and/or testing with a minimum pass mark of 80%.

Job Designation:
           Facilities Planning Coordinator
       
Department:                  Facilities and Construction Management   
  
Salary Range:               $51,366 - $62,656

Pay Grade:                     8   
   
Job Responsibilities:
Reporting to the Manager, Facilities Maintenance and Repairs, the Facilities Planning Coordinator will be the primary point of contact for all departments, and will provide project coordination for furniture and space planning requests and installations town wide. This position will also provide AutoCAD (drawing) support to the FCM department (all three divisions).Managing furniture requirements for all town departments, including:

• Determine department furniture needs through consultation with staff.
• Provide furniture layouts for department review and approval.
• Ensure electrical, data and communications are installed to suit layout.
• Coordinate any changes to electrical and data for furniture install through external contractors.
• Manage furniture disposal.
• Manage furniture orders: coordinate design with furniture supplier, track furniture order, coordinate installation with user group, supervise installation and follow up with deficiencies.
• Ensure adherence to and make recommendations regarding corporate design standards and applicable codes.
• Coordinate furniture supply and install for all new construction projects.
• Review architectural and electrical drawings for new construction projects with respect to furniture installs to ensure electrical, data and communication ports are designed to suit furniture layout.
• Establish and maintain an inventory of existing furniture across the corporation.
• Responsible for the financial control of furniture install projects, including related reporting to Manager and client group.
• Maintain detailed project documentation and budget administration.
Drawing and AutoCAD support for the department, including:
• Drawing floor and roof plans for existing facilities in AutoCAD format from tiff (digital copy) or in some cases from hardcopy record.
• Updating floor plans for all facilities will be updated to reflect the current conditions. 
• Organize and catalogue all AutoCAD drawings as provided by consultants and review them for compliance to the town’s CAD standard – New Construction division
• Maintain AutoCAD drawing library for department

Qualifications/Skills:
• Community college diploma or university degree in interior design, architectural technologist or architecture with a minimum of 3 years related experience.
• Must have a good knowledge of legislation pertaining to accessibility, the OBC, and other applicable legislation.
• Knowledge of the town’s furniture and space standard as well as standards in accessibility, sustainable construction , environmental policy and the town’s Purchasing bylaw would be an asset.
• Experience in the interpretation of construction drawings, legal surveys, specifications and contract documents with experience in various types of construction projects (architectural / structural / mechanical / electrical).
• Knowledge of systems furniture and systems furniture solutions.
• Strong problem solving skills and ability to multi-task. Must be able to manage many different projects effectively, working with designers, suppliers, contractors and client groups, with a proven ability to meet the constraints of time, budget and scope.
• Experience in facility planning and office layout and demonstrated project management experience with office fit-ups including good working knowledge of systems furniture design and application.
• Demonstrated creativity and originality in choosing / recommending products, materials, reviewing proposed furniture layouts, etc.
• Ability to forecast and provide alternate solutions to scheduling issues to minimize impact on staff.
• High proficiency in AutoCAD 2007(or above), Microsoft Word and Excel.
• Exceptional communication and interpersonal skills with an emphasis on customer service.
• Ability to work independently and as part of a team.
• Must possess good oral and written communication skills for presentations and reports and be able to facilitate team meetings.
• Able to create concise written project documentation and keep accurate, organized project files.
• Project management courses and PMP certification is an advantage.
 
Applications will be accepted on-line at www.oakville.ca in the current opportunities section no later than midnight on Friday, February 8, 2013.

DATED: February 1, 2013

We thank all applicants and advise that only those selected for an interview will be contacted.

Successful candidates will abide by Ontario Health & Safety Legislation and follow Corporate Health & Safety Policies

The Town of Oakville is an Equal Opportunity Employer

Personal information collected from applications and resumes is collected under the authority of the Municipal Act, 2001, and will be used to determine qualifications for employment. Questions about this collection of information should be directed to Human Resource Services, 1225 Trafalgar Road, Oakville, Ontario L6H 0H3.