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Administrative Assistant
Job Type: Full Time
Location: Oakville, ON, CANADA; Brampton, ON, CANADA; Mississauga, ON, CANADA; Toronto, ON, CANADA;
Job Category: Training and Education ; Other Training and Education Jobs
Job Industry: Education
Job Career Level: Experienced
Year(s) of Experience: 5
Number Of Positions: 1
Date Posted: Jan 14, 2013

Sheridan College is one of Canada's leading postsecondary institutions dedicated to the provision of outstanding academic programs and the support of student and graduate success. We deliver an exceptional educational experience in an environment renowned for innovation and creativity. Program options range from one-year certificates to four-year degrees in the arts, business, community service and technology fields. Sheridan serves 18,000 full-time and 35,000 continuing education students at our campuses in Oakville, Brampton and Mississauga.

Sheridan employees will enjoy:

  • Competitive compensation
  • Generous vacation entitlement
  • Excellent benefits package with Sun Life
  • Defined benefit pension plan
  • Employee assistance programs
  • On-site fitness facilities include: weight rooms, cardio rooms, and squash courts, as well as karate, yoga, pilates, rock climbing and other instructional activities.

In addition, we offer professional development opportunities to promote career development and success in the workplace, including:

  • Professional Development funding
  • Reduced fees for Continuing Education courses
  • Tuition Reimbursement


Please note Sheridan College only accepts applications using Resume Basic. Please refer to our online application guide and FAQ section to learn more about the application process. Sheridan's Online Application Guide & FAQs

Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit:
World Education Services

Reporting to the Manager, Ancillary Services, the Administrative Assistant is responsible for administrative functions related to operational support of the Manager, Ancillary Services. This includes: fielding inquiries, liaising with internal and external contacts, scheduling, organizing and expediting workflow and meetings,  financial, budget and HR transactional administration, internal/external communications, information tracking/records management and coordinating various logistics and activities.  This role is responsible for projects such as web portal development and maintaining databases for programs, initiatives, policies, contracts etc. The Administrative Assistant participates on, and assumes responsibility for new and ongoing initiatives and projects in the department. As the first point of contact, acting on behalf of the Manager as appropriate and escalating matters when necessary, the incumbent should have a thorough knowledge of department initiatives and activities.
Specific responsibilities include:
·         Providing a wide range of administrative support to the Manager and the Ancillary Services departments (Conference & Events Services, Switchboard, Mailroom, Residences, Food Services, Bookstores, Printing, Intercampus Transportation);
·         Coordinating all scheduling (calendars, appointments, travel arrangements) for the Manager;
·         Preparing a variety of correspondence such as letters and reports;
·         Reviewing and assessing communications (e-mail,  mail, faxes and voicemail), notifying the Manager of any material requiring attention/action and resolving any matters on own  initiative, as appropriate;
·         Coordinating meetings and events, including: logistics, agendas, documentation,  minutes and communication of action items; attends meetings, as requested on behalf of Manager;
·         Developing and maintaining department web pages;
·         Managing correspondence and information (files, documents);
·         Gathering, reviewing and preparing summaries for the Manager;
·         Performing workflow analysis, database entry and data validation;
·         Managing and maintaining logistics related to office plans and moves.
·         Initiating and undertaking special assignments by researching and analyzing data, collecting information and preparing reports;
·         Developing presentations, spreadsheets, reports, proposals and alternate materials for internal and external audiences;
·         Preparing and submitting purchase requisitions/invoices/expense claims on behalf of the Manager;
·       Assembling, and organizing relevant data to assist in planning, budgeting, monitoring/reconciling and reporting;
·         Managing the administrative components relating to special events, or activities of the department;
·         Performs other initiatives and activities as required.
The successful candidate will possess 3 year diploma/degree in Office Administration or a business related field and a minimum of 5 years related experience in an administrative position, preferably within a post-secondary environment (or an equivalent combination of relevant education and experience).  The incumbent must possess a high level of proficiency with current office applications & technologies, be able to quickly learn new software applications and have experience developing web materials, e-newsletters and surveys.  The incumbent must possess business acumen –experience with budgets, revenue generation, profit and loss.  The incumbent must have well developed organizational, planning, project administration skills and research skills via web.  Effective interpersonal, communication (oral and written) and conflict resolution skills are integral to the role.  The incumbent must possess a high level of professionalism, discretion, diplomacy, tact, resourcefulness, sound judgment and flexibility.  The incumbent should be able to calmly and efficiently handle a demanding workload, with changing and conflicting priorities and have the ability to develop collaborative work processes and effective teams.

Appointment Details:
Employee Group: Administrative
Department: Ancillary Services
Campus: Trafalgar (May be assigned activity at any Sheridan campus)
Reference #: 13/A/01
Payband: NH
Target Hiring Range:  $48, 720 - $51,765
Salary Range:  $48,720 - $60,900
Application Deadline:  Janaury 25, 2013

To be considered for this position, an on-line application is required. Please click on the "Apply for this job" button to proceed with your application. Please review Sheridan's Online Application Guide & FAQs; before you begin.

Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit:
World Education Services

Sheridan welcomes diversity in the workplace and encourages applications from all qualified individuals, including visible minorities, Aboriginal People, and persons with disabilities.
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